Assistant des Services Généraux

Aix-en-Provence, Provence-Alpes-Côte-d’Azur, FranceHR

Hi from the Instapro Group 👋🏼
We're the technology company behind a home services revolution. Our mission is to help tradespeople get the work they want and homeowners hire the tradespeople they need. 
At Instapro, every team member’s perspective and experience advances our mission. We are committed to creating a workplace that reflects the communities we serve. We work hard to mitigate biases in our recruitment process and foster a welcoming and inclusive environment.

Job description

Instapro Group is currently looking for a facilities assistant for our office in Aix. You will report directly to the legal and facilities manager and are available to work part-time (20 hrs/week) with the following work schedule: Monday to Friday (9am to 1pm).

Your role includes the following:

Welcome and advising visitors to our premises
Manage our hybrid space reservation software
Check the general condition of the facilities, detect, repair ordinary damage and carry out minor manual maintenance work
Organize, notify and ensure that the safety of people and property is in line with the work done by external companies
Receive and manage letters, parcels, receipts and deliveries and ensure that they are sent to the relevant services
Organize, order and monitore stocks of furniture, supplies and consumables
Issue and follow up employee and visitor badges
Prepare meeting or reception rooms for events in compliance with a schedule established and sent ahead of time
Assemble small items of furniture and equipment
Be able to propose a workspace arrangement to employees in the event of a change in need or a change in the existing configuration.
Occasionally move furniture and equipment between different services
Organize office social events on our premises (ordering and finding caterers, shopping, setting up and decorating the room, etc.) as well as visits by European employees (assistance, booking restaurants, etc.) in order to offer them the best possible experience

The tasks described above are merely indicative and not limitative. They can evolve according to the business of the service and the company.

Job requirements

At ease with IT tools
Organized and able to manage priorities
Good interpersonal skills and customer service skills
Good notion of English is required (B1/B2 level)
Minimum electrical qualifications wanted: BR - B2 V - BTA

Why you’ll enjoy working at the Instapro Group

You can make an Impact. Joining Instapro Group is an opportunity to help crack the code in one of the last big industries to become digital-first. We’re leaders in our markets, yet small enough for everyone to make a real difference.

We care. We don’t believe in one size fits all. Whether it’s flexibility in your working hours, your location, or opportunities to advance and grow, you’ll find a supportive and open culture designed to help our team members thrive.

These are the benefits you'll enjoy:

Highly competitive salary package
Hybrid work environment
Eligibility to receive a grant of restrictive stock units
Mental health support
Training support
Regular team events

These are the values that guide everything we do:

We put integrity first. We are clear and open about our intent and actions, and we honour our commitments.
We are inclusive. Everyone is different and these differences make us stronger together. Everyone belongs here.
We are all stewards. We give our best effort and consider the interests of the entire company.
We follow the evidence. We are evidence-based and pragmatic in our decision-making.
We never stop learning. We are open minded and curious and we learn from our successes as well as our failures.
We win as a team. We collaborate with and earn trust from our colleagues by supporting one another and communicating openly.

Interested in applying? Submit your application below and we will get back to you.

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Good to know...

Do you offer remote work?

You need to already be based in one of our office locations or be willing to relocate to one of them. 
We have a hybrid-work policy, which means that it’s up to you whether you prefer to work onsite or feel more comfortable working from home. However, in some roles, we might be looking for people living in the same region. You can have a look at what locations we are active in via the button below. 

Locations

Do you offer a relocation package and visa sponsorship?

Yes and yes. 
For applicants relocating to our German or Dutch offices, we provide financial relocation assistance and step-by-step guidance to support you in your relocation journey. 
We also provide visa sponsorship for our German and Dutch offices. Currently, visa sponsorship for the French office is not possible. 

How should I prepare for an interview?

Please go through the job description once again and be ready to ask your questions to help yourself better understand if our environment matches your expectations. 
You can visit Instapro Group's other web spaces, such as our LinkedIn page, to get a feel for our vibe. 

What does an interviewing process generally look like?

Our interviewing processes can slightly differ depending on the department. The three things that are consistent across every process are a talk with the hiring manager in the early phase of the process, a team interview in the middle, and a culture interview at a later phase of the process. 

To find out more about our cultural values, you can click here. 

Our values